Elevate your Conference with Professional Event Headshots

Conference & Event Headshot Photographer

Enhance the value of your next event by offering attendees high-quality headshots, providing them with a lasting professional image and creating a memorable experience.

Why Include a Headshot Booth at Your Conference?

Consistent Professional Imagery:

Ensure all participants receive uniform, high-quality headshots that reflect their professionalism.

Immediate Access:

Attendees receive their images promptly, allowing for immediate use in professional settings.

Lead Generation:

Collect valuable contact information from participants, facilitating future engagement opportunities.

Seamless Integration:

Our setup is designed to operate smoothly within your event, requiring minimal oversight from your team.

Conference & Event Headshots

THE HEADSHOT STATION ACTIVATION

The solution to volume headshots at conferences and events and large employee gatherings

At trade shows and functions with multiple businesses present, many corporations these days are looking for ways to make their booth stand out from the rest. One way to increase brand engagement and draw foot traffic to your booth is to integrate a Headshot Station into your display, and offer each attendee a high resolution “LinkedIn Headshot,” sponsored by your company.

Immediate image delivery with branded delivery system

When you are running a business, time is of the essence and a quick delivery is a must. Impress your booth traffic and get the images in their hands right away — Gustavo Fernandez Photography can deliver the selected unretouched image to each attendee immediately after they’re photographed, through a branded delivery system that appears as if it came directly from your company.

Retouched images available

If you prefer retouched images, each subject will choose their favorite photo right after being photographed, and we will send you all the retouched high resolution jpg files within 3-5 business days, with the option for us to also send to a mailing list via branded email delivery. You can then follow up with each guest individually for a personal touch, and to further discuss your product or service.

Full day rental with optional hair and makeup artist

The Headshot Station is available to be booked for up to 8 hours, and we offer the option of a licensed hair and makeup artist if you want to allow for a quick professional touch up before the subjects get in front of the camera.

Large, single company events

The Headshot Station can also be used to enable companies with a large, geographically diverse workforce to get stunning and consistent headshots at their annual events/gatherings.

For big businesses, a company-wide event may be one of the few times that most of the employees are in one place, which provides a great opportunity to update headshots. GFP can set up a mini studio at your conference or event, so you have consistent portraits of every staff member.

Our Headshot Booth Services

Half-Day Coverage

Up to 4 hours of continuous headshot sessions.

Full-Day Coverage

Up to 8 hours, accommodating larger events and ensuring all attendees have the opportunity for a session.

Enhance the Experience with Optional Add-Ons

Professional Retouching:
Offer basic retouching services, including blemish removal and color correction, to present attendees at their best.

Hair and Makeup Services:
Provide on-site grooming to help attendees look their best before their session.

Additional Stations

For events with high attendance, multiple headshot stations can be arranged to reduce wait times and serve more participants efficiently.

Trusted by Leading Brands

Our services have been utilized by esteemed organizations, ensuring a professional and seamless experience for all attendees.

FREQUENTLY ASKED QUESTIONS

Can we hire more than one photographer to cover a single event?

Yes, of course! We recommend one photographer per area you want covered. If you have a large event with things happening in multiple places throughout one venue, you may want to consider a photographer for each space.

Are you insured for my venue?

GFP holds a two million dollar liability insurance policy and can provide a certificate of insurance (COI) upon request. Please make this request 7-10 days before your event.

What is the turnaround time?

Standard turnaround time for finished images is 3-5 business days. Rush options are available.

Do I have the rights to use the photos on my website and in marketing?

Yes, you have a non-exclusive, unlimited license to use the digital images for the company’s own non-commercial purposes, including marketing materials, business correspondence, and display online.

Can I have some photos early for social media blasts?

Yes, we are able to choose a dozen or so images that you can access and upload the same day as your event.

Will you use discretion and be sure not to post anything that shows my company in a negative light?

GFP will not post anything publicly without your approval. You are always in control of how your brand is represented.

What is the file size of the images delivered? Can I print from these or are they for online use only?

We deliver high resolution jpg images via download. They are large enough to print at least 6×9 inch prints at 300 dpi, and you are able to resize them smaller to fit into your website design.

How far will you travel?

Anything within an hour of the SF Financial district does not incur a travel fee. If you need coverage anywhere else across the globe, contact us for more info. In Gustavo’s words: “Have passport, will travel!”

How will you deliver the images?

Three to five business days after your event, we will send you an email with a link to download a zip file of all your images.

How much room do you need to set up a headshot station?

About 10’ x 20’ is a good estimate for the area we need for each headshot station. This allows for the backdrop, posing stool, lights, camera on tripod, and laptop station. Hard floor is preferred to carpet. You do not need to take into account the lighting, we will bring all that. A conference room is usually sufficient.

How much does it cost?

Event photography is priced by the hour, with discounts on weekdays and non-holidays. Contact Gustavo for pricing.

How to increase trade show attendance and make your employees excited for the event

With all the trade shows, conferences, and expos going on these days, it is hard to stand out from the crowd and not have a similar booth or display area to the other vendors in your field. Imagine if there was a mini photo studio, with professional headshots going on all day long, incorporated into your booth.

Sponsored headshots at Conventions

Many large companies choose to sponsor either a high or low resolution headshot for LinkedIn to convention attendees to draw attention and create buzz. Interested subjects can swing by and get their photo taken, and your business can send the finished images to them for immediate access! If you prefer, you can send it after the event, with your marketing materials attached. We know your time is valuable, so we deliver the images to you with the subject’s first and last name in the filename, for easy reference and distribution.

Headshots for large companies

For company specific gatherings, headshots for all your employees is an excellent way to make your staff feel valued, as well as drum up internal excitement for your upcoming event. Even those who dislike getting behind the lens can appreciate a good photo of themselves, and that builds confidence which leads to happy employees. Every team member will receive a photo of themselves where they are looking their best, and your business will have cohesive, professional portraits for every employee. These portraits can be used on your corporate website and social media platforms, as well as in email signatures, internal publications, and marketing materials.

To fill this growing need, Gustavo Fernandez Photography created The Headshot Station— a no-hassle, efficient solution for volume headshots at corporate events in the San Francisco Bay Area.

Incorporated into your display

We bring a small portrait studio, complete with backdrop, lights, and photo equipment. We set up right next to your booth, or, if you would like the studio to be incorporated into your booth, we can provide this type of activation. Gustavo and his team have a tried and true process for efficiently photographing a large amount of individuals, but still being able to devote a few minutes to each person to finesse them into a pose and expression that represents both the subject and your company’s brand.

Each headshot station can photograph about 40 people per hour, and requires roughly 10’x20’ of space. Headshot Stations can be booked for 4 or 8 hour days, and you have the option of adding a makeup artist for a quick touch up before each person steps in front of the camera. Read the full pricing and FAQs for more information.

Are you interested in setting up a Headshot Station at your next big event? Contact GFP today!

Corporations large and small trust GFP with their headshots. Join the many Fortune 500 companies like Google, Forbes, J.P. Morgan, Hewlett Packard, and NASDAQ — as well as dozens of law firms and financial firms in San Francisco — and contact Gustavo Fernandez Photography today to upgrade your company headshots.

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